privacy

Privacy Policy – Zwemles Merelbeke

Last update: 7 May 2026

Zwemles Merelbeke attaches great importance to the protection of your personal data and your privacy. In this privacy policy, we explain what data we collect, why we do this and how we handle it, in accordance with the General Data Protection Regulation (GDPR).

1. Who are we?

Zwemles Merelbeke is responsible for the processing of your personal data.

  - Name: Zwemles Merelbeke

  - Company number (KBO): 1005.855.752

  - Lesson location: Zwembad Ter Wallen, Merelbeke

  - Email address: zwemlesmerelbeke@gmail.com

2. What personal data do we process?

When you register for swimming lessons or contact us, we may process the following data:

  - Identification data: First and last name of the parent/guardian and of the child.

  - Contact details: email address and phone number.

  - Personal characteristics: Date of birth of the child.

  - Health data: Only relevant medical information (e.g. allergies, asthma or other conditions) that is necessary for the safety of the child during swimming lessons.

  - Payment details: Information for invoicing and payment tracking.

3. Why do we process this data?

We use your data exclusively for the following purposes:

  - Performance of the agreement: To organise the swimming lessons and inform you about lesson times or changes.

  - Communication: To respond to your questions via email.

  - Invoicing: For the administrative handling of your registration.

  - Safety: To be able to respond appropriately in the event of an emergency or medical necessity during lessons at Zwembad Ter Wallen.

4. Legal basis for processing

We process your data on the basis of:

  - The necessity for the performance of the agreement (the swimming lessons).

  - Your explicit consent for the processing of medical data (safety).

  - Compliance with legal obligations (such as accounting).

5. How long do we retain your data?

Zwemles Merelbeke does not retain your data longer than strictly necessary to achieve the purposes for which your data is collected.

  - Administrative data: Retained for the duration of the lesson series.

  - Invoicing data: Legally retained for 7 years for accounting purposes.

  - Medical info: Deleted immediately after the end of the lesson series.

6. Sharing with third parties

We never sell your data to third parties.

7. Your rights

As a data subject, you have the following rights:

  - Right of access: You may ask what data we hold about you.

  - Right to rectification: You can have incorrect data corrected.

  - Right to erasure: You can request that your data be deleted (taking into account legal retention periods).

  - Right to withdraw consent: You can withdraw your consent for the processing of certain data (such as medical info) at any time.

8. Security

Zwemles Merelbeke takes appropriate technical and organisational measures to protect your data against loss, misuse or unauthorised access.

9. Contact and complaints

Do you have questions about this privacy policy or would you like to exercise your rights? Please contact us at: zwemlesmerelbeke@gmail.com.

If you are not satisfied with how we handle your privacy, you have the right to file a complaint with the Belgian Data Protection Authority at www.gegevensbeschermingsautoriteit.be